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Privacy Policy

Last update September 18, 2023

1. Introduction

We exercise great care in the protection of your personal data and their strictly confidential processing. Your personal data will be exclusively processed in compliance with the applicable provisions under data protection law, rules, and regulations.
We will not use your data for anything other than the stated purposes. Loovent is subject to the provisions of the European Union’s General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG), and other applicable data protection regulations and has implemented appropriate technical and organizational measures to ensure that the provisions of applicable data protection laws are observed.

2. Data controller

The data controller for all processing activities in the context of this Website and our events is Loovent, unless stated otherwise.
Loovent UG (haftungsbeschränkt)
Willy-Brandt-Straße 23
20457 Hamburg
Email: info@loovent.com

Please do not hesitate to contact us if you have any questions or suggestions regarding data protection issues. Please reach out to privacy@loovent.com in case of questions.

We process personal data in accordance with the following legal bases:

4. Data processing on our websites

Cookies
This website uses “cookies” which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website is used to evaluate your visit to the website and to improve the information we provide.

If cookies that are not necessary for the operation of the website are used, we ask for your consent in advance; the legal basis for data processing is Art. 6 (1) (a) GDPR (consent).

If the use of cookies is necessary for the functionality of the website, we use cookies on the basis of our legitimate interests. The legal basis for data processing is then Art. 6 (1) (f) GDPR (legitimate interests). The cookies will be deleted after 2 years at the latest. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. The data collection is anonymized; the collected data cannot be related to your person.

Social Media Features
Our Website and Services include social media buttons (“Features”) which directly lead to fan pages. There you can share posts and comment on through your social media account. The Features may enable the applicable social networks to collect your Internet Protocol address, identifiable information and may set a cookie to enable the functionality of the Feature. Your interactions with the Features are governed by the privacy policy of the third party who provided such features and we are not responsible for the privacy practices or the content of such third-party Features. Please be aware that the third parties providing the Features may collect personal information from you. Accordingly, we encourage you to read the terms and conditions and privacy policy of each relevant third party that you choose to use or interact with.

Google Analytics
This website uses Google Analytics, a web analytics service provided by Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”). The legal basis for this processing is your consent pursuant to Art. 6 (1) (a) GDPR.

Google Analytics also uses “cookies” which are text files placed on your computer, to help the website analyse how users use the site. It is not excluded that the information generated by the cookie about your use of this website is transferred to a Google server in the USA and stored there. On this website IP-anonymisation is activated, your IP address will be shortened by Google within member states of the European Union or in other states which are party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. A data transfer to the USA shall only be carried out if the requirements of Articles 44 et seqq. GDPR are fulfilled. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on the website activities and to provide further services to the website operator in connection with the use of the website and the internet. The IP address transmitted by your browser within the scope of Google Analytics is not combined with other data from Google. The user data is deleted after 14 months.

You can revoke your consent at any time with effect for the future and prevent the use of data by Google by downloading and activating the available browser plugin://tools.google.com/dlpage/gaoptout?hl=de. You can also prevent the storage of cookies by adjusting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all the functions of this website to their full extent. Further information on data protection at Google can be found at https://policies.google.com/privacy.

Google Tag Manager
This website uses Google Tag Manager. This is a service provided by Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”). It is used to manage the Google services on our website. The legal basis for this processing is consent in accordance with Art. 6 (1) (a) GDPR.

As part of this processing, it cannot be ruled out that this information will be transferred to a Google server in the USA. Data will only be transferred to the USA if the requirements of Art. 44 et seq. GDPR are fulfilled. The transfer of personal data to the USA has been declared permissible by the EU-U.S. Data Privacy Framework.

The terms of use of Google https://policies.google.com/terms, https://marketingplatform.google.com/about/analytics/tag-manager/use-policy/ and the privacy policy of Google https://policies.google.com/privacy apply.

Hubspot
We use an integrated software solution from HubSpot for our online marketing activities, covering various aspects of our online marketing. Occasionally we make parts of our web presence available via HubSpot.

HubSpot is a software company from the USA with a subsidiary in Ireland. Contact: HubSpot, 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, Phone: +353 1 5187500. We have concluded a data processing agreement with HubSpot. We have concluded a data processing agreement with HubSpot using the EU Standard Contract Clauses. Data is only transferred to the USA if the requirements of Art. 44 ff. DSGVO are fulfilled.

HubSpot uses “cookies” which are text files that are stored on your computer, to help us analyse your usage of our websites. Data is also collected on how you reached our websites; for example, through ads on our social media or links in our e-mails. In particular, this allows us to identify which aspects of our online portfolio you were interested in when contacting us.

The data processing is based on your consent, Art. 6 (1) (a) GDPR. You can withdraw your consent at any time with effect for the future.

You can also prevent cookies from being stored on your computer by adjusting your browser settings accordingly. In this case you may not be able to use all the functions of this website to their full extent.

For more information on HubSpot’s privacy policy, please visit https://legal.hubspot.com/privacy-policy and https://legal.hubspot.com/data-privacy.

Contact form
If you contact us via our contact form, your data from the form will be processed for your request. The legal basis for the data transfer to us is your consent according to Art. 6 (1) (a) GDPR. You can revoke your consent at any time with effect for the future. Thus, your data will be deleted. If no further retention obligation arises from your request (e.g. when placing an order), the data will be deleted after three years. Your data will be forwarded internally to the responsible contact person for processing your request. Your data will not be transferred to third parties without your explicit consent.

Newsletter
The purpose of sending marketing information is to provide information about new products and services of our company. If you subscribe to receive our Newsletter, we process your data based on your consent according to Art. 6 (1) (a) GDPR. In the case of a newsletter subscription, the so-called double opt-in procedure is used, the request for the newsletter must be actively confirmed by you once again by clicking on the link of the e-mail sent to you. You can unsubscribe at any time by clicking on the “unsubscribe” link. You are also welcomed to send us an unsubscribe request via e-mail to info@loovent.com.

5. Data processing for our events and services

Personal data we process for the hosting the event / providing the services

We process certain of your personal data if you wish to register for our events and/or wish to obtain services that we offer. The concrete set of data required for the event / service depends on what is required for the event / services in question. For some events/ services, the personal data we require may thus be limited to your name, email address, and address, while for other events, we will ask for more detailed information which may include your employer and the industry it is in (if applicable), the company size, your job title, your gender (to be able to address you properly and/or your phone number).

To give you an example of how we determine the personal data we require: For an event that is centered around networking, meeting colleagues, meeting people from other companies and industries etc. we want to create an environment for you and the other participants that facilitates reaching these objectives. To do that, we may hand out lists of participants with corresponding information or create badges with RFID tags for the participants to carry with information that other participants can retrieve digitally, and such information may then contain data such as your job title and employer to allow for the best direct contact between participants.

In preparation of the event / service, as well as during, and, if and as applicable, after the event / service we may also use your personal data to contact you with updates about the event / service and other information relating to the event / service. In addition, for events, we analyze the personal data we receive from our participants to help us understand our audience better (in terms of job titles, professionals, the employer size etc.), and we may compile our learnings in an report (which does not contain your or any other participants’ personal data) for interests parties such as prospective sponsors for future events.

The processing of your personal data under this section is based on Art. 6 (1) (b) GDPR inasmuch as it is necessary to perform the contract on the services / your participation in the event. In all other respects, such as the analysis of our audience, the processing of your personal data as described above is necessary for the purposes of our legitimate interests in providing the best possible services and hosting the best possible event for you and the other participants, and is thus based on Art. 6 (1) (f) GDPR.

Sponsors and Partners

For events, we may have a range of partners and sponsors (“Partners”) who help us organize, finance and host the event. The Partners frequently also partake in the event through stands and other exhibition activities, but also through sending participants of their own. If this is the case, we will share certain or, as the case may, all of the personal data you have provided during your registration for the event with the Partners in question. The scope of the personal data that the Partners receive depends on the type of event and its general purpose, as well as on the role that the Partner plays in the event. If the event is centered around network and interacting with other participants, companies and so forth – such as, for example, our ContainerDays –, we will share your contact data and all additional data, whereas, for a lecture-oriented conference, we may only share a participants list with your name and your company. Equally, Partners who participate more actively in the event and send their own participants to partake in discussion and professional or social events (such as main and core sponsors) will receive your contact data and additional data, whereas lower-tier sponsors may only receive a much-reduced participants list.

The Partners may use the personal data we share with for their own purposes of contacting you during and after the event (within the applicable legal boundaries). We and our Partners are each controllers within the meaning of Art. 4 (7) GDPR, but we and the respective Partner are joint controllers within the meaning of Art. 26 (1) GDPR as regards the collection of your personal in the course of your registration for the event, our sharing of your data with the Partner, and our and the Partier’s subsequent use of your personal data to contact you in preparation and during the event.

In accordance with Art. 26 GDPR, we enter into corresponding arrangements (joint controller agreements) with the Partners that determine our and the Partner’s respective responsibilities for compliance with the obligations under the GDPR, in particular as regards the exercising of your rights as data subject and out respective duties to provide the information referred to in Art. 13 and 14 GDPR. In this regard, in essence, we undertake the obligation to inform you on the processing of your personal data for which we and the respective Partner are joint controllers (by way of this Section 5). As far as your rights as data subject under Art. 15 GDPR are concerned, we will, upon request, provide the corresponding information (and, if you so require, copies of such data) about our processing of your personal data, as well as on with which of the Partners we shared which of your personal data. Regarding the Partners’ processing of your personal data, please address the Partners in question directly.

The foregoing notwithstanding, you may exercise your rights as data subject under the GDPR in respect of and against each of the controllers, i.e. each of us and the Partners.

The processing of your personal data as described above is necessary for the purposes of our legitimate interests in hosting the best possible event for you and the other participants together with the Partners, and in allowing the Partners to participate as sponsors of, and participants in (if and as applicable), the event and to communicate with you as participant. For the Partners, the processing of your personal data as described above is necessary for the purposes of their legitimate interests to contact you before and in the setting of the event to establish professional communications. As regards the more detailed data required for certain events, the legitimate interests described extend to the use of such data to make communicating more direct and effective in the professional setting of and in connection with the event. For both us and the Partners, the processing of your personal data under this section is thus based on Art. 6 (1) (f) GDPR.

Marketing

We may use your email address to send you marketing communications about our events and services. You may object to receiving such communications at any time by sending an email to info@loovent.com or use the unsubscribe link in the email you receive (if and as applicable), always without costs arising by virtue thereof, other than transmission costs in accordance with the basic rates.
The processing of your personal data as described above is necessary for the purposes of our legitimate interests in marketing our events and services, and is thus based on Art. 6 (1) (f) GDPR.

Recipients of personal data other than Partners

We engage third party companies or individuals as service providers or business partners to support our business. These third parties are our processors and may, for example, provide and help us with computing and storage services. From time to time, we may remove or engage new processors. Loovent will ensure that processors are bound by written agreements that require them to provide an appropriate level of protection. Our service providers have been contractually obligated to maintain confidentiality and protect data in the event of access to personal data cannot be excluded. Data disclosure to legal authorities requires the existence of overriding statutory provisions. Data will only be transferred to third countries in compliance with the rights of the data subject and only if sufficient guarantees are affective pursuant to Art. 44 ff. GDPR, especially under the provisions of the EU Standard Contractual Clauses.

Sessionize

Loovent uses the tool Sessionize to manage call for proposals, speaker information and creating agendas for our events. Loovent UG and Sessionize agreed upon a data processing agreement to guarantee an appropriate level of data protection. If you submit your proposal to one of our events, different types of information will be collected: Information you provide to us (basic account information, and public profile information) and information which are collected automatically (log information, usage information, location information and information from cookies; other technologies). The purpose of this is to provide our services for each event and no data will be shared without your permission. The Sessionize Terms of Service can be found here: https://sessionize.com/terms-of-service.

Further information about privacy at Sessionize and additional terms can be found here: https://sessionize.com/privacy-policy.

CDS Gallery & Photos at our Events

We may publish pictures taken during our events on our website, social media, or other marketing channels. These images might include attendees’ faces as part of the event’s documentation and promotional efforts. We respect your privacy, and if you prefer not to have your image included, you have the right to object. If you see a picture that you would like removed or if you do not wish to be photographed, please contact us directly at info@containerdays.io, and we will promptly address your concerns and take the necessary actions to ensure your privacy is protected.

6. Deletion and storage of data

We will delete your personal data if it is no longer required for the purposes we pursue and if no other statutory provisions apply. We are obliged to retain the tax-relevant documents for 10 years after the annual accounts and calendar year end.

7. Third party information

We may use third-party sites and third-party platforms as well as publicly available information to collect and add some information to the information provided by you in order to give you relevant communication (for marketing purposes). Examples of collected information are additional work-related profile information.

8. Data security

Your personal data are protected from unauthorized access and unlawful processing or transfer, as well as from accidental loss, alteration or destruction. Before the introduction of new methods of data processing, particularly new IT systems, Loovent undertakes technical and organizational measures to protect your personal data. These measures are based on the state of the art, the risks of processing and the need to protect the data. The technical and organizational measures relevant to data protection are documented by Loovent and reviewed by the Data Protection Officer. Our security measures will be continuously improved based on the state of the art.

9. Rights of data subjects

If your personal data is processed, you are a “data subject” within the meaning of the GDPR and you are entitled to the following claims against the “controller”:

Right of access
You have the right to obtain from us confirmation as to whether or not personal data concerning you is being processed. If we did process your personal data, you are entitled to further rights to access set forth in Article 15 of the GDPR.

Right to rectification
If data that we collected on you is inaccurate or incomplete, you may claim the rectification without undue delay pursuant to Article 16 of the GDPR.

Right to restriction of processing
Subject to Article 18 GDPR, you may also have the right to claim the restriction of processing of personal data concerning you. Where processing has been restricted, your personal data shall only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the Union or of a Member State. We will notify you before the restriction is lifted.

Right to erasure
If one or more of the grounds listed in Article 17 par. 1 of the GDPR apply, you may claim the erasure of personal data concerning you without undue delay, unless there is an exception pursuant to Article 17, par. 3 of the GDPR.

Right to notification
If you have asserted the right to rectification, erasure of personal data, or restriction of processing, we are obligated pursuant to Article 19 of the GDPR to notify all recipients to whom personal data has been disclosed, unless this proves impossible or involves disproportionate effort. In addition, you have the right to be informed about who these recipients are. You may exercise your right to be informed of those recipients against the controller.

Right to data portability
Furthermore, pursuant to Article 20 of the GDPR, you have the right to receive the personal data concerning you in machine readable format and to transmit this data to another controller without hindrance, provided, however, that the conditions enumerated in Article 20, par. 1, lit. a of the GDPR exist, or to demand to have the personal data transmitted directly from us another controller, where technically feasible and if this does not adversely affect the rights and freedoms of others. This right shall not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right to object
You have the right to object at any time to the processing of personal data concerning you by written notice to Loovent which is based on Article 6, par 1, lit. f of the GDPR. We shall not longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or if the processing serves the assertion, exercise or defense of legal claims.

Right to withdraw the consent under data protection law, rules, and regulations
You may withdraw your data protection consent at any time by notifying Loovent via the unsubscription link in our newsletter or via email to info@loovent.com. The withdrawal of consent shall not affect the lawfulness of processing based on this consent before its withdrawal.

Right to lodge complaints with the supervisory authority
If you have any objections or complaints with the way in which we process your personal data, you have the right to lodge a complaint with the relevant data protection supervisory authority.

How to contact us or to exercise your rights
If you should have any questions on the processing of your personal data, your rights as a data subject, or any consent that may have been granted, you may contact us free of charge. If you wish to exercise any or all of your rights, please email us at privacy@loovent.com or use other contact data set forth in section 1 above.

10. Provision obligation

Without providing correct data, we may not offer our services correctly to you. The result may be that services cannot be provided or cannot be provided in time.

11. Changes to this privacy policy

Since Loovent may change and complement data processing processes, it may become necessary to amend this Privacy Policy in individual cases. Loovent provides the affective Version of this Privacy Policy at any time on https://www.containerdays.io/privacy-policy/.